Dunbar Carpentry
  • Indianapolis, IN, USA
  • 45K Per Year
  • Salary
  • Full Time

Administrative Assistant


Here at Dunbar Inc we're growing fast and are seeking an Administrative assistant to help us in our Greenwood, IN office. The right candidate must be able to multitask in a fast-paced environment, work independently, be a self starter and motivated. The ideal candidate must be attentive to deadlines and have the ability to prioritize work based on those deadlines. Required to communicate effectively with staff members, customers and vendors in a professional manner over the phone and by email. Must have a good working knowledge of Excel and Word and have the ability to learn to operate within new computer programs easily.

Job Responsibilities:

  • Download home plans from customer websites and upload plans to a shared file
  • Navigate customer websites to pull purchase orders
  • Enter invoices into QuickBooks
  • Set up customer jobs in QuickBooks
  • Receive emails for service order requests
  • Set up the service order requests in service tracking program
  • Upload required documents to service tracking program
  • Contact vendors/staff members to fulfill service order
  • Schedule service order
  • Contact homeowner to schedule service or address concerns
  • Remind vendors/staff members of service obligations on a daily basis
  • Communicate with customers regarding status of service order, required materials, etc.
  • Compile billing information for service, create invoice for service order, email invoice to appropriate contact
  • Review insurance requirements for subcontractors
  • Notify subcontractors of upcoming expiration of insurance
  • Assist with the onboarding of new subcontractors
  • Allow access to warehouse to delivery drivers

Qualifications:

  • Ability to accurately enter data
  • Strong organizational skills
  • Deadline & detail oriented
  • Excellent written and verbal communication skills
  • Previous experience in office administration a plus

We will train an applicant with the desired job skills. This is a good entry level Office Administration Position.

Dunbar Carpentry
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